Activities Program Coordinator  

Position/Title:  Activities Program Coordinator (Activities Coordinator)
Supervisor:  Program Manager/Director
Department:  ILS, Parenting SLS
Jobs Supervised: Instructors
Hours of Work: Full time to be assigned based on consumer needs.
Salary Range:  $21,120 - $45,000 per year (DOE) 


About this Position:
Plans and coordinates the day-to-day operational activities of the program for clients and staff activities. The program/project is usually focused to a single purpose, of educational service. Duties typically include program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

The ideal candidate understands the driving forces behind client, and staff behavior. He or she should be highly analytical and focused, but with keen insight into human behavior and motivational forces. We’re looking for someone to facilitate in the design of our programs for our clients so they can succeed in their life goals. This job involves both short- and long-term programs, that inspire,  and attract audiences from all walks of life.

Duties and Responsibilities
  1. Provides administrative support in the development, implementation, and marketing of program function.
  2. Serves as a principal liaison between clients, and staff, Management and Regional Center, Management and Instructors and/or external constituencies on day-to-day programmatic activities, operational, and administrative issues; facilitates training around activities, meetings, special projects, and problem resolution.
  3. Coordinates teams and activities of support staff, and clients. Plans a yearly calendar and implements it to assure that clients are getting a variety of socialization. Works with Human Resource to plan events for staff. Utilizing a strict budjet. Coordinates fundraising events if needed. 
  4. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records.
  5. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.
  6. May supervise and train lower level staff, student employees, volunteers, and/or interns, as appropriate.
  7. Performs miscellaneous job-related duties as assigned.
  8. Coordinates and Attends Bi-weekly meetings with Program Instructors. 
  9. Attends Weekly meeting with Program Manager, Human Resources and Administrative Assistant. 

PLEASE NOTE: We Believe that the best way for anyone to fully understand our passion for client services is for them to work with clients. Therefore majority of our staff members serve multiple roles which may include office duties and one to one client services with multiple clients.

Minimum Job Requirements
  • Bachlors Degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to coordinate and organize meetings and/or special events.
  • Clerical, word processing, and/or office skills.
  • Skill in the use of personal computers and related software applications.
  • Skill in organizing resources and establishing priorities.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Records maintenance skills.
  • Ability to lead and train staff and/or students.
  • Ability to interact with students, faculty and/or staff in a team environment.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Knowledge of communication principles, media, and marketing techniques.
  • Ability to gather and analyze statistical data and generate reports.
  • Advanced writing and editorial skills.

Distinguishing Characteristics
  • Position requires: a) independent coordination of all day-to-day aspects of a specified program activity; b) program planning, implementation, and monitoring; c) implementation of effective operational/administrative policies and procedures specific to the achievement of the objectives of the program; d) writing, editing, and publication of marketing, promotional, and/or educational materials and integrated reports specific to the program; e) day-to-day team interaction with, liaison between, and coordination of a wide range of internal and external constituencies involved in program activities; f) planning, preparation, and management of program budgets and expenditures.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Working Conditions and Physical Effort
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.